Unemployment Insurance Fund UIF South Africa

By | June 17, 2020

When your employer terminates your service, you can apply to the Unemployment Insurance Fund (UIF) for benefits.

The benefits are only available to you if you have been contributing to the UIF while you worked. You cannot claim if you have resigned, been suspended or absconded from work. You may claim if the Commission for Conciliation, Mediation and Arbitration (CCMA) considers the resignation as a constructive dismissal.

To qualify for benefits, you must register as a work seeker. You must apply for the UIF benefits as soon as you become unemployed or within six months of the termination of your employment.

Register with UIF

You are required by law to register with the Unemployment Insurance Fund (UIF) and contribute towards the fund if you have employed people for more than 24 hours per month.

The monthly contribution for UIF is two percent of your worker’s gross salary per month. You must deduct one percent of your worker’s gross salary per month and you as the employer contributes one percent.

About uFiling

uFiling is a FREE online service that allows you to securely submit your UIF declarations and pay your monthly contributions. It harnesses the power of the Internet allowing Domestics, Commercial Employers and Practitioners to complete and submit monthly UIF declarations and to securely pay UIF contributions.

Why uFiling?

  • uFiling allows employees to apply for UIF benefits online.
  • Kiosks are available at the labour center for users with no internet access to apply for benefits.
  • uFiling is a secure and easy to use system, allowing employers to update individual employee salary details.
  • It enables a streamlined UIF declaration returns process and automatically calculates the UIF contributions associated with your monthly return.
  • uFiling integrates securely with the UIF systems when issued declarations are submitted and contribution payments are made.
  • Leveraging the flexibility of the Internet, uFiling enables employers 24/7 access to UIF declaration information from anywhere in the world, provided you have an internet connection.
  • With regular updates and automated e-mail notifications from uFiling, you are now able to use uFiling to assist in ensuring that you as an employer will remain compliant with the latest UIF legislative requirements. Hence, eliminating the stress and hassles that compliance usually brings about.
  • uFiling conveniently brings all these secure services to you as an employer via the Internet.

Applying for Unemployment Benefits

 This application type contains 5 steps:

  1. Accept the Terms and Conditions
  2. Confirm your Banking Details
  3. Verify / complete your Personal Details and update any changes
  4. Enter your Occupation and Qualification
  5. Confirm that you are a Work Seeker

Applying for Maternity Benefits

 This application type contains 5 steps:

  1. Accept the Terms and Conditions
  2. Confirm your Banking Details
  3. Verify / complete your Personal Details and update any changes
  4. Enter your Occupation and Qualification
  5. Confirm if you are receiving a salary from your employer whilst on Maternity leave

Applying for Illness Benefits

 This application type contains 5 steps:

  1. Accept the Terms and Conditions
  2. Confirm your Banking Details
  3. Verify / complete your Personal Details and update any changes
  4. Enter your Occupation and Qualification
  5. Confirm if you are receiving a salary from your employer whilst on Illness leave

Applying for Adoption Benefits

 This application type contains 5 steps:

  1. Accept the Terms and Conditions
  2. Confirm your Banking Details
  3. Verify / complete your Personal Details and update any changes
  4. Enter your Occupation and Qualification
  5. Confirm if you are receiving a salary from your employer whilst on Adoption leave & Adopted Child’s Details

Register For UIF Online

Step-By-Step Guide To Register

Users can register new Employers with the UIF on the new uFiling website or add existing UIF reference numbers or employers to your uFiling profile to submit and pay declarations.

You can register as a domestic employer, a commercial employer or a labour practitioner with the UIF.

1 Register a new Employer

Step 1

Select which type of Employer you want to register and uFiling will display the steps to follow to complete registration. In this example we selected a Domestic employer. Click on “Register” at the bottom on the right once you’ve made your selection.

Step 2

Verify the domestic employer details that you wish to register. If you are not completing the registration for yourself, you need to be a registered Labour Practitioner. You will also be asked to complete a vetting process, verifying historical contact details below to complete the registration as Domestic
Employer on behalf of another individual. The information you may need to verify includes:
 Physical Address
 Postal Address
 Email
 Mobile number

You can only register as a Domestic employer once with your ID number.

Step 3

Qualification Criteria: confirm employer status by selecting the “Yes” radio button and complete the required information, then click “Next” to continue.

Step 4
Complete personal and contact details for the new Employer.

Step 5
Add at least one employee as part of the registration process, starting with their identity number and then click on “Retrieve”. This will send a request for the information available for that ID number at the
UIF and populate this on the next screen.

Step 6
Confirm the name and date of birth for the employee, and click on “Next” to continue.

Step 7
Complete all required fields related to the individual’s employment, including demographic details and
salary information. Click on “Up” or on “Next” to continue to the last step.

Step 8
Add details of at least one beneficiary for your employee and click on “Add Beneficiary”. Repeat this step to load more than one beneficiary, and then click on “Submit” to finalise the new Domestic Employer registration.

Step 9
You will receive an email from the Department of Labour with the UI number for the new employer once the registration application was processed successfully.

Repeat this process for all new domestic employer registrations.

Step 10
To register a new Commercial Employer, select this option on the “Registrations – Register” page and click on “Register” to continue.

Step 11
Select Ownership type:

Step 12
Select an “Authorisation Type” from the options listed for the ownership type you picked. Click “Next” to continue.

Step 13
Complete Ownership details and verify or complete address fields, then click “Next” to continue.

Step 14
Qualification Criteria: Complete the required information and click on “Next” to continue.
Follow Steps 4 – 9 to complete the rest of the registration process for a new Commercial Employer.

Download UIF Registration Guide

What are the benefits of uFiling?

uFiling is a FREE service offered by the UIF.
UIF returns can be done simply and conveniently online.
Other benefits include ease of secure payments (Debit Order and Credit Push via Internet Banking) and faster processing times.
uFiling is paperless and submission of declarations are instant and reliable.

How do I register and activate my uFiling account?

Visit the following web address https://www.ufiling.co.za/ and from this home page, click on the ‘Activate my uFiling account’ button and follow the on-screen instructions.
Please ensure that you have available the following information:

For Domestic Employers

Your valid UIF registration number, your valid 13 Digit bar-coded RSA identity number, a valid e-mail address and your banking account details from which you will pay your UIF contributions.

For Commercial Employers

Your valid UIF registration number, your valid RSA identity number or passport number, a valid e-mail address, Your company’s official registration name and details as provided by the Registrar of Companies which is the CK1 form for CC’s and CM1 or CM3 for Proprietary Limited companies, and lastly your banking account details from which you will pay your UIF contributions.

For Practitioners

Valid UIF registration numbers for Domestic or Employers as above, your valid 13 Digit bar-coded RSA identity number or passport number, a valid e-mail address, Your company’s official registration name and details as provided by the Registrar of Companies which is the CK1 form for CC’s and CM1 or CM3 for Proprietary Limited companies, and lastly your banking account details from which you will pay your UIF contributions.

For Foreign Domestic Employers

Your valid UIF registration number, passport number, a valid e-mail address and your banking account details from which you will pay your UIF contributions.

For Applicants

Your valid ID Number, a valid e-mail address and your banking account details to which payment of benefits will be made.

How do I register as a Commercial Employer?

To register a Commercial uFiling account you need to have the following documents and information available.

The Owner / Partner / Director / Member’s valid 13 Digit South African ID number or a valid Passport number
The Owner / Partner / Director / Member’s e-mail address where all correspondence will be emailed
The company’s official registration name and details as provided by the Registrar of Companies which is the CK1 form for CC’s and CM1 or CM3 for prietary Limited companies
The companies owner details
Banking account details and valid branch code that you will nominate to be used to securely pay your UIF contributions.

For commercial employers this would be your company’s bank account
Your employee’s valid 13 Digit South African ID number or a valid Passport number
Your employees employment details

 How do I register as a Domestic Employer?

To register your Domestic uFiling account you need to have the following documents and information available.

The Domestic employers valid 13 Digit South African ID.
Your e-mail address where all correspondence will be emailed.
If a practitioner is registering a domestic employer as a, the domestic employers details are required.
Your banking details and valid branch code that you will nominate to be used to securely pay your UIF contributions.
The employees valid 13 Digit South African ID number.
The employee’s employment details.

What is the cost for the uFiling Service?

uFiling is a free service, please note that your bank will still charge you their agreed fee for transactions should you make use of the payment options to settle your UIF contribution liability.